Hosted Buyer Program Russian Export Week 2023 Terms and Conditions

September 6 – 8 2023, Krasnodar, Russian Federation

Last update on October 03, 2022

South Exhibition Company, LLC as the Organizer of the International Exhibition of Export Products and Services Russian Export Week (hereinafter - REW, Exhibition) is implementing an exclusive loyalty program for buyers, which covers part of the costs of their stay in order to participate in the exhibition

 

Program inclusions

  • Ground transfers in Krasnodar: between airport, train station and Red Point hotel

  • Accommodation in a four-star Red Point hotel (at 4 Kongressnaya St., Krasnodar) in a single room (with breakfasts and dinners) for the program dates

  • Welcome Drinks and Snacks Evening at the end of Day 1

  • Russian Cuisine and Traditions Dinner at the end of Day 2

  • All-round support and assistance at the exhibition

 

Program exclusions

  • Flight or train tickets to/from Krasnodar

  • Any personal extras at the hotel. These should be settled directly with the hotel upon your departure

  • Hotel upgrades

  • Taxi fares if arriving/departing outside hosted buyer program dates or for personal use

  • Visa support, visa and consular fee

  • Travel insurance. Please ensure that you have comprehensive travel insurance to cover your trip to attend REW. This should cover:

    • Cancellation, alteration, curtailment, rearrangement, replacement or terrorism

    • In the event of illness, personal injury or circumstances beyond your control which prevent you travelling to or from REW as planned

    • Medical expenses – in the event that you need medical treatment or emergency repatriation

    • Personal property and business equipment – in the event of loss, theft or damage

    • Political and natural disaster evacuation such as war, floods or volcanic eruption

    • Personal liability

    • Death or personal injury

  • Covid-19 tests: REW Team does not cover the costs for any PCR or antigen tests to fly in order to attend the exhibition or return to your home country

  • Transfer costs from your home to your local airport/train station

 

Terms and Conditions

  1. Registration and Qualification Process

Once you submit the Hosted Buyer’s application form, your company profile will be screened and evaluated (Process time is 2-3 weeks). By submitting the registration form you confirm that you have read and agreed with the Terms and Conditions of this statement.

    1. South Exhibition Company (UVK) will only accept one hosted buyer application per buyer (company). In the event of more than one application being received, the first application will be processed

    2. Cancellations and/or changes must be emailed to the Organizer giu@uvk-expo.ru no later than 2 months before the start of the event.

    3. Acceptance to the Hosted Buyer Program is at the discretion of South Exhibition Company (UVK). A hosted buyer who does not meet the qualifying criteria will be given the opportunity to attend as a visitor and may be able to take advantage of travel and hotel offers but on their expenses.

    4. South Exhibition Company (UVK) reserves the right to decline a hosted buyer’s application without necessarily providing a reason for doing so. South Exhibition Company (UVK) reserves the right to cancel the participation of a hosted buyer, including after the buyer’s acceptance onto the program; for example, should it become apparent that the buyer is unlikely to fulfil their obligations and commitments to the program

    5. The Organizer does not allow persons under the age of majority (18+, in accordance with Russian law) to be accredited as a buyer

  1. Appointments & Matchmaking Sessions

    1. Each qualified buyer attends the exhibition, first and foremost to do business with REW exhibitors. A hosted buyer is required to attend REW for the full program days.

    2. A hosted buyer is committed to eight appointments (at minimum) with exhibitors per day – these can be a mix of individual appointments, stand/booth presentations and pre-scheduled group appointments, scheduled in the MatchMaking by the Organizer. This still leaves lots of time for buyers to take advantage of other elements at the show: networking & walk the floor exploring new products.

    3. Hosted Buyers are committed to use the REW personal account and MatchMaking App to schedule the appointments with exhibitors.

    4. The Organizer will monitor the schedule and will provide full assistance with Appointments & Sessions.

 

OTHER Legal stuff

  1. Information provided from any Buyer is treated as confidential

  2. Any breach or failure to comply with the above Terms and Conditions may affect a Buyer's eligibility for the above benefits under the Hosted Buyers Program

  3. Please review carefully the REW2023 Terms and Conditions. This is where you find:

General Terms and Definitions

Privacy Policy

Visitor Guidelines

Offer and Acceptance

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